SECRETARIAL SERVICES IN PORT ELIZABETH

Job Description Spectrum-Alert ITS (Pty) Ltd, a Company within the Public Passenger Transport industry seeks to appoint a company rendering BOD secretarial services at their Head Office in Gqeberha. The successful company rendering the service will be responsible for providing regulatory, leadership and administrative duties to the BOD, Board of and all sub committees. Key Duties Be accountable to the Chairperson of the Board for all governance and secretarial matters. Manage the Secretarial function, including supporting the Board and sub-committees. Provide Board, sub-Committee members and Trustees with guidance as to their duties, responsibilities, and powers. Ensure that relevant governance issues, either in terms of compliance or non-compliance are brought to the attention of the Board. Ensure timeous distribution of all the documents required for Board and Sub-Committee meetings. Tracking of decisions will be a prerequisite. Accurately communicate the Board’s decisions and changes to policy on regular basis. Manage all the corporate governance and related matters including: - Founding Documents, Board Charter, Shareholder Compact, Terms of reference for Board and sub-committees, Annual work plans and evaluation action plans. - Corporate governance and ethics advisory to Board, Sub-committees and EXCO - Facilitate the annual submission of the Declaration of Interest forms by Board and subcommittee Members. - Facilitate the annual Board and sub-committee assessment process. - Assist in the proper induction and orientation of new Board and sub-committee Member. - Compliance of Board resolutions – Ensure support is provided and communication is managed. Oversee efficient administrative support to all Board and sub-committee members (including all correspondence, salary payments and travelling arrangements) Manage all stakeholder communication of the Board and CEO’s office. • Supervise arrangement of meeting venues, equipment attendance registers, catering, etc. Convene and administer all internal and external meetings – set meetings, record accurate minutes, complete related documentation, statutory registers etc. Provide Trustees with guidance on their duties, responsibilities and powers including advice on business ethics and good governance. Ensure compliance of Board Resolutions by providing support and communication to relevant persons. Requirements At least 10 years’ in company secretarial services. Good knowledge of corporate law and corporate governance principles. Working knowledge of the Companies Act and King Code of Governance Skills Required to work extended hours, when necessary, particularly during the period when the Board and Sub-Committee meetings are being held.