Secretarial work

Job Description Spectrum-Alert ITS (Pty) Ltd, a Company within the Public Passenger Transport industry seeks to appoint a company rendering BOD secretarial services at their Head Office in Gqeberha. The successful company rendering the service will be responsible for providing regulatory, leadership and administrative duties to the BOD, Board of and all sub committees. Key Duties Be accountable to the Chairperson of the Board for all governance and secretarial matters. Manage the Secretarial function, including supporting the Board and sub-committees. Provide Board, sub-Committee members and Trustees with guidance as to their duties, responsibilities, and powers. Ensure that relevant governance issues, either in terms of compliance or non-compliance are brought to the attention of the Board. Ensure timeous distribution of all the documents required for Board and Sub-Committee meetings. Tracking of decisions will be a prerequisite. Accurately communicate the Board’s decisions and changes to policy on regular basis. Manage all the corporate governance and related matters including: - Founding Documents, Board Charter, Shareholder Compact, Terms of reference for Board and sub-committees, Annual work plans and evaluation action plans. - Corporate governance and ethics advisory to Board, Sub-committees and EXCO - Facilitate the annual submission of the Declaration of Interest forms by Board and subcommittee Members. - Facilitate the annual Board and sub-committee assessment process. - Assist in the proper induction and orientation of new Board and sub-committee Member. - Compliance of Board resolutions – Ensure support is provided and communication is managed. Oversee efficient administrative support to all Board and sub-committee members (including all correspondence, salary payments and travelling arrangements) Manage all stakeholder communication of the Board and CEO’s office. • Supervise arrangement of meeting venues, equipment attendance registers, catering, etc. Convene and administer all internal and external meetings – set meetings, record accurate minutes, complete related documentation, statutory registers etc. Provide Trustees with guidance on their duties, responsibilities and powers including advice on business ethics and good governance. Ensure compliance of Board Resolutions by providing support and communication to relevant persons. Requirements At least 10 years’ in company secretarial services. Good knowledge of corporate law and corporate governance principles. Working knowledge of the Companies Act and King Code of Governance Skills Required to work extended hours, when necessary, particularly during the period when the Board and Sub-Committee meetings are being held.

We urgently require a dedicated and hard working person for secretarial duties. Duties: Process data, populate spreadsheets, attend to e-mails, etc and assist management. Must be computer literate and have office work experience. Starting salary – R9000. Send your full name and surname to Maxdataholdings999@gmail.com

A highly reputable steel manufacturing company which is located in Cresta is currently looking for at a front office receptionist . Ideal candidates will be professional individuals who have the ability to multi-task and take the necessary initiative to ensure the smooth running of the office and offer a world-class service to our clients. You will be a friendly and highly organized individual with excellent typing and secretarial skills. Your responsibilities will include general secretarial and administrative support to customers, employees and business associates and reception duties. At least one years’ experience in a similar role is required, as well as an excellent command of English. A salary is negotiable according to experience but will be in the vicinity of R7,000 per month. If you believe you are an ideal candidate for this position, please forward your CV with a cover letter stating why you believe you are the ideal candidate. As this is an immediate appointment, we prompt candidates to apply as soon as possible. Job Type: Full-time. To apply for the position contact us on 0603078369 /0638061014 or send an email to admin@tdcss.co.za or send a detailed fax to 0866173834 . Applicants who are successful will be conducted before or on the 04 th of July 2016 .

Key responsibilities:  Manage group entities books from start to Trial Balance  Reconciling creditors and debtors  Bank and petty cash processing, including reconciling of banks  Updating fixed asset register for the entities  Capture and reconcile the credit cards  General journals for the companies  Process monthly EMP 201 and submit to SARS.  Process monthly Vat and submit to SARS  Attend to SARS queries when necessary  Complete Annual Returns and other secretarial work  Prepare monthly reports and compile month end file Knowledge of Quickbooks, Palladium and Excel R15-20000pm CTC morne@dentonharvey.com

Law firm requires the services of a Litigation and general Secretary to join their young and dynamic team. Responsibilities will include all secretarial work associated with general Civil Litigation specifically in the Magistrates’ and Regional Courts, Commercial Law, Wills, Trusts & Deceased Estates, Debt Review, general office administration. Will assist two attorneys. Minimum educational requirement: Matric / Grade 12 Previous experience in field, certificate in related field and proficiency in LegalSuite Software advantageous. Able to start ASAP. Market related salary commensurate with experience will be offered to the successful candidate. Please apply with a short CV containing contactable references, salary expectation and a recent photograph to vian@bestersattorneys.co.za

Job Position: Admin - Operations Co-ordinator Location: Port Elizabeth Salary: Commensurate with experience and qualification Qualifications / Skills required: ? Good organisational skills, strong sense of urgency and high level of integrity and professionalism Individual needs to be disciplined and trustworthy, as there is a possibility of potentially working from home Candidate needs to have a stable and clean work record ? Ability to interact with people at all levels and good command of English language and grammar ? Able to work without supervision/ take initiative ? Passion for community engagement and development ? Equipment: Own PC or laptop preferred Key Performance Areas: ? Arrange stakeholders meetings – invites, RSVP, agenda’s etc ? Manage membership applications ? Manage levy collections from Municipality ? Arrange AGM – email notification, agenda, forms, book venue etc ? Meet with stakeholders and partners ? Communication with stakeholders ? Assist owners with queries and municipal problems ? Send invites and attend board meetings ? Overall record keeping ? Company secretarial responsibilities Responsibility: Qualifications / Skills required: ? Good organisational skills, strong sense of urgency and high level of integrity and professionalism Individual needs to be disciplined and trustworthy, as there is a possibility of potentially working from home Candidate needs to have a stable and clean work record ? Ability to interact with people at all levels and good command of English language and grammar ? Able to work without supervision/ take initiative ? Passion for community engagement and development ? Equipment: Own PC or laptop preferred Key Performance Areas: ? Arrange stakeholders meetings – invites, RSVP, agenda’s etc ? Manage membership applications ? Manage levy collections from Municipality ? Arrange AGM – email notification, agenda, forms, book venue etc ? Meet with stakeholders and partners ? Communication with stakeholders ? Assist owners with queries and municipal problems ? Send invites and attend board meetings ? Overall record keeping ? Company secretarial responsibilities Job Reference #: Admin - Operations Co-ordinator

Our client is actively seeking a Conveyancing Secretary to join their team in their Paarl office. The successful candidate would be required but not limited to: Attend to the full administration of the transfers, bonds and cancellations on behalf of the correspondence file, from receipt of the instruction through to lodging. Liaising with linked firms on matters and delegating work for immediate lodgement. REQUIREMENTS * Grade 12 * Paralegal and Secretarial certifications essential * Minimum 5 years’ experience within the position of Conveyancing Secretary * Experience within Absa, Standard Bank, Nedbank & FNB bond registrations * Sound knowledge of MS Word, GhostConvey and AJS * Strong communication skills; written and verbal – bilingual * Valid Drivers’ License and own vehicle * Ability to work independently in a pressurised environment SALARY Negotiable, depending on experience Please use the following reference number in the subject line of your email: CR460 when applying for this position. Please submit your CV in Word Format to info@cardosorecruitment.co.za. Kindly consider your application unsuccessful should you not receive feedback within 1 week. Salary: RNegotiable Consultant Name: Mari Cardoso

Senior Bookkeeper Debtors – Full Function Creditors – Full Function Books to Trial Balance for Multiple Companies VAT Returns PAYE Returns UIF Submissions CIPC – Secretarial and Annual Returns Salaries – Monthly Wages – Bi Weekly Logistics & Order Processing Invoices & Delivery Notes Group Accounts – Statements & Submissions Monthly – Costing Analysis & Reporting SARS Easy File & EMP501 Petty Cash COIDA Group Accounts – Sales Order Processing Group Accounts – Payments & Purchase Orders Ad Hoc IT Knowledge Human Resources Legal CCMA Raw Materials Stock Control Stationery Office Refreshments Request Quotes Order Parts if needed Courier Collection Requirments Good Communication Skills Ability to Multi Task Ability to work on your own and in a team Quickbooks Psiber Payroll MS Office – Specifically Excel E-Mail SARS E Filing U Filing Easy File Uniclox Time & Attendance At least 5 years experience in a similar role Own Transport Bookkeeping Qualification Salary negotiable on experience email CV to - hrvacancyPE001@gmail.com

An established medical practice requires the services of a professional Secretary at their consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - click on the "Apply" button or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000706 Consultant Name: Ilana AuretPieters

LEGAL SECRETARY This is full function role requiring a Legal Secretary on a full time basis. The practice is busy and you are expected to be able to manage your time effectively and prioritize work accordingly. ·Must have exceptional typing and administrative skills ·Professional manner on the phone and with clients at all times ·Familiar with High and Magistrate’s Court procedures ·Excellent command of MS Office Suite and Outlook ·Must be a fast learner ·Have excellent personal assistant attributes Desired expertise and qualification ·3+ years of legal secretary experience in a law firm. ·Matric and secretarial certificates or Paralegal certificates. Office Management and Paralegal diploma will be an added advantage ·Outstanding computer skills ·Fast and accurate typing (60wpm) ·Familiar with legal processes and correspondence Package and remuneration Market related and negotiable Applications together with supporting documents are to be submitted to: marketing@minc.me

To provide effective and efficient telephone and facsimile communication services and manage the reception area. Attending to all in-coming calls and transfer to appropriate person. Taking and relaying messages. Making calls on behalf of staff when requested. Attending to all incoming and outgoing facsimile. Attending to all walk-in clients/visitors and ensuring that they are timeously attended. Registering of all incoming mail and oversee delivery of all outgoing mail. Managing the foyer and reception infrastructure. Ensuring and overseeing the filling of documents, labelling or tagging of files, creation of new files and referencing for each file. Providing staff with references of documents filed. Attending to infrastructure complaints and queries. Managing the storing and supply of promotional and communication material stock Administering procurement of office stationery and catering requirements and other Scheme needs. Scheduling meetings and workshops Recording and maintaining minutes Ensuring that all books, recordings and documents are kept in accordance with acceptable corporate standards. Composing and typing all relevant correspondences. Ensuring effective client liaison principles. Preparing outgoing correspondence and distribute all documentation. Qualification: Matriculation or Certificate or Diploma in Administration or Secretarial Studies Computer Literacy (All Ms packages) Responsible, reliable and diligent work ethic