Secretarial services

Job Description Spectrum-Alert ITS (Pty) Ltd, a Company within the Public Passenger Transport industry seeks to appoint a company rendering BOD secretarial services at their Head Office in Gqeberha. The successful company rendering the service will be responsible for providing regulatory, leadership and administrative duties to the BOD, Board of and all sub committees. Key Duties Be accountable to the Chairperson of the Board for all governance and secretarial matters. Manage the Secretarial function, including supporting the Board and sub-committees. Provide Board, sub-Committee members and Trustees with guidance as to their duties, responsibilities, and powers. Ensure that relevant governance issues, either in terms of compliance or non-compliance are brought to the attention of the Board. Ensure timeous distribution of all the documents required for Board and Sub-Committee meetings. Tracking of decisions will be a prerequisite. Accurately communicate the Board’s decisions and changes to policy on regular basis. Manage all the corporate governance and related matters including: - Founding Documents, Board Charter, Shareholder Compact, Terms of reference for Board and sub-committees, Annual work plans and evaluation action plans. - Corporate governance and ethics advisory to Board, Sub-committees and EXCO - Facilitate the annual submission of the Declaration of Interest forms by Board and subcommittee Members. - Facilitate the annual Board and sub-committee assessment process. - Assist in the proper induction and orientation of new Board and sub-committee Member. - Compliance of Board resolutions – Ensure support is provided and communication is managed. Oversee efficient administrative support to all Board and sub-committee members (including all correspondence, salary payments and travelling arrangements) Manage all stakeholder communication of the Board and CEO’s office. • Supervise arrangement of meeting venues, equipment attendance registers, catering, etc. Convene and administer all internal and external meetings – set meetings, record accurate minutes, complete related documentation, statutory registers etc. Provide Trustees with guidance on their duties, responsibilities and powers including advice on business ethics and good governance. Ensure compliance of Board Resolutions by providing support and communication to relevant persons. Requirements At least 10 years’ in company secretarial services. Good knowledge of corporate law and corporate governance principles. Working knowledge of the Companies Act and King Code of Governance Skills Required to work extended hours, when necessary, particularly during the period when the Board and Sub-Committee meetings are being held.

At this crucial time in our country I know some companies are struggling with the administration and secretarial work that has to be done. I am a professional secretary and I would like to offer the following services: 1. Typing letters, memorandum, agendas and minutes (which can be emailed or delivered on request. 2. Filling electronically and email or printed copies. 3. Printing if needed and deliveries of the documents. 4. Preparing PowerPoint presentations. 5. Responding to emails, letters and invitations. I have been a secretary for 9 years and I am equip with anything that is needed for your business to proceed in this difficult time. At the present moment I'm not registered with SARS but if this business will take off it will be my first priority. Being a secretary is part of me and on a honest note I miss it that is why I came up with this idea. Prices will be discussed if a client is intrested in my service

we offer bookkeeping, accounting ,financial ,tax ,payroll and secretarial services .Our service offering includes : -Bookkeeping -Management Accounts -Annual Financial Statements -Payroll services -PAYE/SDL/UIF returns -EMP501/EMP201 returns -VAT returns -Business income tax returns -Filing of Individual income tax returns -Income tax /PAYE/UIF/SDL registrations -Tax clearance certificates(new company/up to date returns/outstanding returns) -EME BEE Certificates -Filing of Company Annual returns with CIPC -Accountants letters CALL , 071 789 3253, 021 839 2432

We are a team of Professional Accountants and Financial Planners who strongly believe that quality and professional financial advice, products and services should be available to any person who is serious about their financial well-being and who is prepared to do something about it. Our practices are fully compliant with all regulations governing the financial services industry. Visit our website www.dhaonline.co.za today to find out more! Accounting Services Port Elizabeth | Accounting Services South Africa | Accountant Port Elizabeth | Tax Port Elizabeth | Sage one Port Elizabeth | Online Accounting Port Elizabeth | Online Accountant Port Elizabeth | Advisory Services Port Elizabeth | Bookkeeping Services Port Elizabeth | Company Formations Port Elizabeth | Company Formations South Africa | Company Registrations Port Elizabeth | Company Registrations South Africa | Income Tax Port Elizabeth | Income Tax South Africa | Tax Services Port Elizabeth | Tax Services South Africa | Employee Tax Port Elizabeth | Employee Tax South Africa | VAT Port Elizabeth | VAT South Africa | Capital Gains Tax Port Elizabeth | Capital Gains Tax South Africa | Estate Planning Port Elizabeth | Wills Port Elizabeth | Wills Port Elizabeth | Financial Planner Port Elizabeth | Life Insurance Port Elizabeth | Investments Port Elizabeth | Retirement Investments Port Elizabeth | Retirement Planning Port Elizabeth | Secretarial Services Port Elizabeth | Business Consulting Port Elizabeth | Individual Risk Cover Port Elizabeth | Business Partner Risk Cover Port Elizabeth | Business Risk Cover Port Elizabeth | Employee Risk Cover Port Elizabeth | Employee Benefit Schemes Port Elizabeth | Secretarial Support Services Port Elizabeth

DHA Financial Services was established in June 1996. We are licensed by the Financial Services Board of South Africa and each partner is a registered tax practitioner with the South African Revenue Services. Our practices are fully compliant with all regulations governing the financial services industry. We believe that quality and professional financial advice, services and products should be available to any person who is serious about their financial well-being and who is prepared to play an active role in the management of their finances. Visit our website www.dhaonline.co.za today to find out more! Accounting Services Port Elizabeth | Accounting Services South Africa | Accountant Port Elizabeth | Tax Port Elizabeth | Sage one Port Elizabeth | Online Accounting Port Elizabeth | Online Accountant Port Elizabeth | Advisory Services Port Elizabeth | Bookkeeping Services Port Elizabeth | Company Formations Port Elizabeth | Company Formations South Africa | Company Registrations Port Elizabeth | Company Registrations South Africa | Income Tax Port Elizabeth | Income Tax South Africa | Tax Services Port Elizabeth | Tax Services South Africa | Employee Tax Port Elizabeth | Employee Tax South Africa | VAT Port Elizabeth | VAT South Africa | Capital Gains Tax Port Elizabeth | Capital Gains Tax South Africa | Estate Planning Port Elizabeth | Wills Port Elizabeth | Wills Port Elizabeth | Financial Planner Port Elizabeth | Life Insurance Port Elizabeth | Investments Port Elizabeth | Retirement Investments Port Elizabeth | Retirement Planning Port Elizabeth | Secretarial Services Port Elizabeth | Business Consulting Port Elizabeth | Individual Risk Cover Port Elizabeth | Business Partner Risk Cover Port Elizabeth | Business Risk Cover Port Elizabeth | Employee Risk Cover Port Elizabeth | Employee Benefit Schemes Port Elizabeth | Secretarial Support Services Port Elizabeth

Virtual Assistant Simplified is the perfect solution to enhance business flexibility, increase productivity and support quality output and satisfaction. If you are a business owner, small and medium enterprise that can adapt to an ever changing environment, who wants to remain competitive and grow your business to its full potential, hiring VAS IS THE WAY TO GO. We are currently providing a number of services to a number of clients including Secretarial Services, Administrative Services, Events Management, Lifestyle Management, Travel Management, Transcription and Research. As a Virtual Assistant I work independently for various clients from a remote location. Rose Nkoana is the founder of Virtual Assistant Simplified with a vast experience of more than 10 years.

An established medical practice requires the services of a professional Secretary at their consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - click on the "Apply" button or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000706 Consultant Name: Ilana AuretPieters

Law firm requires the services of a Litigation and general Secretary to join their young and dynamic team. Responsibilities will include all secretarial work associated with general Civil Litigation specifically in the Magistrates’ and Regional Courts, Commercial Law, Wills, Trusts & Deceased Estates, Debt Review, general office administration. Will assist two attorneys. Minimum educational requirement: Matric / Grade 12 Previous experience in field, certificate in related field and proficiency in LegalSuite Software advantageous. Able to start ASAP. Market related salary commensurate with experience will be offered to the successful candidate. Please apply with a short CV containing contactable references, salary expectation and a recent photograph to vian@bestersattorneys.co.za

To provide effective and efficient telephone and facsimile communication services and manage the reception area. Attending to all in-coming calls and transfer to appropriate person. Taking and relaying messages. Making calls on behalf of staff when requested. Attending to all incoming and outgoing facsimile. Attending to all walk-in clients/visitors and ensuring that they are timeously attended. Registering of all incoming mail and oversee delivery of all outgoing mail. Managing the foyer and reception infrastructure. Ensuring and overseeing the filling of documents, labelling or tagging of files, creation of new files and referencing for each file. Providing staff with references of documents filed. Attending to infrastructure complaints and queries. Managing the storing and supply of promotional and communication material stock Administering procurement of office stationery and catering requirements and other Scheme needs. Scheduling meetings and workshops Recording and maintaining minutes Ensuring that all books, recordings and documents are kept in accordance with acceptable corporate standards. Composing and typing all relevant correspondences. Ensuring effective client liaison principles. Preparing outgoing correspondence and distribute all documentation. Qualification: Matriculation or Certificate or Diploma in Administration or Secretarial Studies Computer Literacy (All Ms packages) Responsible, reliable and diligent work ethic

P&A Business Services We have assisted vast numbers of individuals and corporates in setting up appropriate business structures with great success. Establishing the correct corporate structure is very important, not only for tax savings, but also for legal protection. Whether you are a small b'"'one-manb'"' business or a large multi-national concern, we are able to assist you with all your statutory and secretarial requirements. Call us today: 083 271 1342 Or email: admin@pa-tax.co.za We are based in New Redruth, Alberton Consultations are FREE. www.pa-tax.co.za

Our Services •Accountancy •Taxation oIncome Tax oVAT oPAYE •Company Secretarial oTax registrations (Income Tax, VAT, PAYE, SDL and UIF) o CIBD – All levels and upgrades o CIPC – new Co. Registrations, Annual Returns, Co. Amendments (Change of address, directors, etc) •Payroll •Training of Accounting software’s/ systems o Pastel Accounting oPastel Payroll cell 078 916 5552 email: services@masemalapa.co.za masemalapa@gmail.com

Requirements: High School Diploma. Computer Training in MS Word, MS Excel, and MS Outlook. 1 year of experience (paid or volunteer) performing duties related to office or clerical support. Responsibilities: Provide office support services in order to ensure efficiency and effectiveness within the office: In the absence of the Client Services Administrator, receive, direct and relay telephone messages and fax messages. Maintain general filing system for customer sales and file certain correspondence. Assist in the planning and preparation of meetings. Maintain an adequate inventory of office supplies. Respond to public inquiries and refer them to appropriate staff. Provide word-processing and secretarial support. Perform clerical duties in order to ensure customer satisfaction: Maintain a current and accurate filing system for customer data base and orders. Process and invoice customer orders. Monitor the use of certain supplies and equipment. Coordinate the repair and maintenance of office equipment. Performs receptionist and admin functions: When required, answer incoming calls and handle callers inquiries whenever possible professionally. Re-direct calls as appropriate and take adequate messages when required. Greet, assist and/or direct clients and visitors. Support management, representatives, trainers and other staff. Perform accounting and general administration as instructed by the GM. Support the Director and other staff: Assist the management and other staff as requested. Provide administrative services for management. Perform other related duties as required.