Administrative assistant permanent

My client, an Agricultural marketing concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. The successful candidate must be fully bilingual (Afrikaans and English) and have a tertiary qualification. Responsibilities: Invoicing bewteen entities Keeping track of order numbers and invoices on database Updating daily inventory on database Booking in of trucks Update of ‘Goods In Transit’ database. Minimum requirements: 1 - 2 years experience in high level administration Relevant qualification will be advantangeous Analytical Excellent planning and organizational skills Able to handle high volumes of work in a presurized environment

We are recruiting for an Administrative Assistant to join a vibrant and expanding Property Company. The Administrative Assistants primary role will be to help guide the clients application smoothly through from the point of a property offer to its completion; liaising with clients, lenders, and solicitors to co-ordinate the provision of documents and information required. They will be available and on hand to help property advisors with transactions, to provide product knowledge and administrative assistance. The lucky applicant will be highly motivated and driven with excellent communication skills and strong values. Benefits: Free onsite parking 4pm finish on a Friday Monday to Friday working hours Dress down Fridays Regular incentives Funded nights out Daily food vans Seasonal parties Relaxed working environment Company pension scheme Subsidised gym membership Ideal Candidate: Excellent time management skills Able to carry out data entry tasks at a good pace, whilst ensuring high levels of accuracy A strong attention to detail Experience of having worked in a regulated environment Product knowledge from some key lenders across the market Able to work to potential deadlines that are often requested by clients How to Apply: If you would like more information on the position or would like to be considered for this opportunity, please send Applications to: applications@jobflixnetwork.co.za. Responsibility: Role Responsibilities: Updating clients on the progress of their transaction Communicating with lenders Communicating with solicitors/conveyancers Ensuring that all cases are progressing smoothly by following up outstanding documents/information with all parties Regularly chasing lenders and solicitors Regularly updating clients Maintaining internal records & looking after sensitive data Send Applications to: applications@jobflixnetwork.co.za Salary: R12000 Job Reference #: PP462210MP

We are looking for an administrative assistant to assist with daily office duties. Needs to have a strong administrative background and be able to multi task. Would need to assist Management and Sales team. Please email short CV to sales@armourtech.co.za. Please note that if you have not been contacted within 7 days then take your application as unsuccessful.

If you have Matric with 5 years experience in an administrative position, good organisational & computer skills and the ability to multi-task, this could be your next position. Ability to work during peak holiday seasons and occasional weekends. Experience in property management together with security related technology and personnel systems and knowledge of OHSA would be an advantage. Please email your CV to bizzielizzy@xsinet.co.za indicating your current salary and your expected salary.

We are a law firm in Stellenbosch, seeking to fill the Receptionist/Administrative assistant with conveyancing experience position. Position is available from 1 September 2020.

Please email CV to vonkyle1@gmail.com Please advise on your preferred salary - If you do not include this, you will not be contacted. Location - Fairview Port Elizabeth. Very close to virgin active Lorraine Full time 8-5 Duties Invoices & quotes Keep whiteboard up to date Email correspondence - Book jobs, call for access, follow up on quotes Reconciliations of Client accounts Processing of employees timesheets Stock take Collect paperwork daily for jobs and quotes Social media advertising Customer care and marketing

Incanda Furniture Bloemfontein Showroom Administrative and Sales Assistant Incanda is looking for a new sales assistant for their Bloemfontein branch. We are looking for a young, energetic person who loves beautiful furniture and wants to make a career in sales. Duties will include the following, but not limited to: · Sales on décor items and furniture · Responding to customer emails and queries · Managing and answering of main telephone line · Inventory control on all furniture and décor items · Managing basic administration · POS – Point Of Sales on Paradigm Requirements · Matric · Computer literate · Previous experience in furniture and décor sales will be advantageous · Excellent telephone and email etiquette · Customer service orientated · Neat and presentable with an outgoing personality · Available immediately Please email CV and salary expectation to bloemfontein@incanda.co.za before 9 July 2021.

A leading investment company is looking for a dynamic Administrative / Office Assistant for their office based in Paarl, Cape Winelands. Good compensation package on offer (subject to qualification and or experience) and career advancement opportunities. The company offers training and support in a fantastic team environment. Position Overview: We are looking for a master multi-tasker with excellent communication skills, enthusiastic and an upbeat attitude. The successful candidate should be proficient in excel macros and capturing experience. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Key Performance Areas: • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. • Providing real-time scheduling support by booking appointments and preventing conflicts. • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. • Screening phone calls and routing callers to the appropriate party. • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. • Greet and assist visitors. • Maintain polite and professional communication via phone, e-mail, and mail. • Anticipate the needs of others in order to ensure their seamless and positive experience. • Administrative Assistant Requirements: • Associate’s Degree in related field. • Prior administrative experience. • Excellent computer skills, especially typing. • Attention to detail. • Multilingual may be preferred or required. • Desire to be proactive and create a positive experience for others. Requirements: • Experience in a similar position • Proficient in Microsoft Office, Word especially Excel Macros • Capturing experience • Own Transport • CMA system Applying for this position: Only open to South African citizens. If you are interested in this great career opportunity, please send your CV with position title as reference to: careers@hrtalentpartner.co.za

Previous bookkeeping / accounting experience essential, preferably in accounting practice Driven individual Self starter Able to perform under pressure Manage and meet deadlines Previous experience in Sage, Pastel and SARS eFiling and payroll systems essential Good working knowledge of Payroll, VAT Experience in dealing with SARS, UIF and Compensation Fund Good excel skills Fluent in Afrikaans and English Own Transport Forward a short CV to infoatmtax@gmail.com Should you not receive any feedback, your application is deemed unsuccessful Do not apply if you do not meet the requirements

My client, one of the leading agricultural trading organisations in Southern Africa is seeking to employ an Administrative and Logistics Assistant with 2 â?? 3 years relevant experience. A degree in logistics or similar will count in your favour. Duties: Handling of administrative queries Handling transporter/load disputes/queries After hours availability New transport registrations Updating insurance records of existing transporters Develop relationships with transporters and clients Daily administrative functions Arranging transport/trucks Negotiation of transport rates Communication with suppliers and loading points Communication with clients Sending of load cons Tracking of trucks and communication with transporters Keeping clients informed regarding status of cargo Updating logistical/administrative system Handle everyday logistical challenges Collecting POD's Handling of logistical queries Supplier payments Loading of transport invoices Weekly planning of truck movements and delivery Opening and sending of contracts and collection of signed contracts Invoicing Requirements Min 2 – 3 years in a logistics role Relevant degree advantageous Must be fully bilingual (Afrikaans and English)

Support the Russia Market Manager and Supply & Operations Manager across the full range of commercial activity; focusing on administrative duties in the documentation environment. EDUCATION REQUIRED Matric (Grade 12) Post Matric qualification in Logistics (advantageous) EXPERIENCE REQUIRED At least 5 years in an administrative position. Exceptional attention to detail. Fully developed IT skills, including proficiency in Word; Excel; Outlook. A highly organised and flexible approach to work, including the ability to prioritise workload. Experience in exports from South Africa will be advantageous. COMPETENCIES REQUIRED Planning and organising - able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines and resources. Communication - able to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information. Managing relationships - able to build and maintain effective working relationships with a range of people. Flexibility - adapts and works effectively with a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements. KPA’s: SERVICE PROVIDERS Labels, used in local labelling at cold stores, checked for discrepancies by Commercial Assistant. Create and issue Producer Packing orders from information supplied by the commercial team LOGISTICS & OPERATIONS (OWNERSHIP OF RETAIL SHIPMENTS) Verify export documentation, by stamping and signing, to ensure weights and prices are correct on all documents. Weekly reports on shipped volume and new ETA’s Send weekly update on orders to logistics to ensure bookings are actioned. QUALITY CONTROL Follow-up to ensure confirmed orders are packed and shipped, by the packing warehouses, as planned. Ensure photos, of labels applied to cartons shipped, are submitted as proof 24hrs after packing Arrange and follow-up on Pre-shipment inspections (Only for Retail) Arrange and follow-up to ensure that temperature recorders are placed in each shipment for Retail customers Record Claims & Credit notes. Job Reference #: CPT000270/SG

My client, a leading agricultural company in Stellenbosch Technopark, specializing in the development of new fruit cultivars, has a position available for an Assistant Evaluator in the Pome Fruit sector. The ideal candidate is in possession of a relevant Agricultural qualification with at least 5 years relevant experience Duties: Fruit evaluation in the field Documenting and record keeping of evaluation data Compilation and maintenance of block plans Compilation of evaluation reports Reporting of evaluation to management Management of mutation identification program Requirements: A relevant Agricultural qualification with at least 5 years relevant experience Fully computer literate and the ability to accurately complete administrative tasks The candidate must be bilingual in Afrikaans and English The candidate must be willing to do some travelling once a week Job Reference #: SW002238/JM

My client is a specialist in the agricultural field and is situated in Stellenbosch. They are currently recruiting for project administrator / PA to commence employment early in 2021. Duties and responsibilities: Office administration Office coordination Project Management Manage Agent Project Management tasks Agricultural process control and record keeping New Client’s Contract Administration Existing Client Contracts – This will be done through effective instruction and management of agents, representative and/or service providers where applicable. Personal Assistant to CEO Requirements: Previous experience in project administration and very strong administrative and computer skills essential Matric plus relevant post matric qualification Own transport and drivers licence Ability to work independently and to adhere to strict deadlines

A fast paced telecommunications company based in Stellenbosch has a vacancy for a Personal Assistant to join their young, savvy tech team. Reporting to the EXCO members, duties will include full support to the company's executive members. Duties will include but not limited to: Managing the Executives travel and accomodation arrangements Diary management Memos, presentations, emails and office procurement Preparing weekly, monthly and quarterly reports for the executive members Candidate must possess the following attributes: Fluent in Afrikaans and English Previous experience as a Personal Assistant / Executive Assistant / Support to Senior Management Communication skills of the highest standards Be able to work beyond working hours when necessary In return a competitive salary is on offer with the opportunity to work in a fast paced dynamic environment. It is ESSENTIAL that the candidate currently resides in close proximity to Stellenbosch.

My client, a five-star establishment based in Stellenbosch is seeking to employ a friendly. Front-line Assistant Front Office Manager who is willing to work shift work (including weekends). with previous experience in a similar environment. The ideal candidate will also have experience in operating OPERA Responsibilities: To stand in for the Front Office Manager in her absence To ensure that all Receptionists are following standard operating procedures in order to work effectively as a team providing the best possible service to our guests To guide and lead Receptionist to work in accordance with standard operating procedures To take leadership in the training and orientation of new Receptionists that joins the team or those Receptionists requiring training. (Inc conjunction with Front Office Manager) To undertake front of house duties, including meeting, greeting and attending to the needs of guests, to ensure a superb customer service experience Check-in and check-out of arrival guests/groups To build a good rapport with all guests and resolve any complaints/issues quickly to maintain high quality customer service To deal with guest requests to ensure a comfortable and pleasant stay To assist in dealing with customer complaints in an effective and courteous manner, providing or seeking solutions as quickly as possible To be responsible for accurate and efficient accounts and guest billing processes To assist in keeping the Hotel Reception area clean and tidy at all times To undertake general office duties, including correspondence, emails, filing and switchboard, to ensure the smooth running of the reception area To administer all routes of reservations to ensure that room bookings are made and recorded accurately To ensure that all reservations and cancellations are processed efficiently To keep up to date with room prices and special offers to provide accurate information to guests To assist with concierge related duties such as arranging transfers, excursions etc. for guests To report any maintenance, breakage or cleanliness problems to the relevant Manager To administer the general petty cash system and float in an accurate manner To undertake all training as required (e.g., first aid, health and safety, customer service) To adhere to all fire safety test procedures and to assist in the evacuation process in the event of fire To undertake any other ad-hoc duties relevant to the post, as and when required Requirements: Previous Shift Leader / Assistant Front Office Manager experience Previous customer service experience Previous experience in hospitality Experience in OPERA Previous experience in Health & Safety, First Aid etc A friendly and welcoming approach High standards of dress and presentation Ability to remain calm during difficult situations or in a very busy environment The ability to work unsupervised Excellent interpersonal skills, including a pleasant... Job Reference #: SW002351/JM